Effective Church Communications

Effective Church Communications provides Timeless Strategy and Biblical Inspiration to help churches create communications that fully fulfill the Great Commission

Effective Church Communications provides Timeless Strategy and a Biblical Perspective to help churches create communications that fully fulfill the Great Commission. Our tools constantly change; our task doesn’t; we can help.
  • Home
  • ABOUT
  • BLOG
  • PODCAST
  • FREE PRINT TEMPLATES

Charging for Fall Festival outreach events, what’s wrong with that?

17 October, 2023 By Yvon Prehn 1 Comment

Who in this group gets a meal and who doesn't at your alternative Halloween event? It should be ALL of them.

There may be legitimate reasons for charging for some events, for example, if you are bringing in a professional Christian comedian or speaker—someone has to pay for their time and expenses. However, in most instances, I believe strongly that it communicates an incorrect message if a church charges (or even asks for donations) at a ministry event.

Fall Festival mixed message

I recently looked at an advertisement for a Church Fall Festival. It was going to be an alternative Halloween event, which is always popular with the community. I was told that in years past this church put on the event as free community outreach, but this year things were different. The person showing me the invitation card was concerned and here's why:

The invitation said: "Fun, games, food, candy for all!" and in big letter, "No entry fee"

In much smaller letters it said, "There will be a small charge for a hot dog meal;  candy is free."

and

"There will be a charge for professional photos at the event."

What's wrong with that?

Times are still really hard for lots of folks and it was not only a very confusing message, but I think one unworthy of the gospel. Let's look at the food charge first and then the photography one. The text continues below the video.

About the food:

It was confusing because it was not clear what is free and what isn't? Does that mean if you are struggling and jobless, your kids can go and get free candy, but sorry, no hot dogs, chips, or drinks for your kids?

What might be a "small charge" for some, if a family has 4 kids and is struggling financially might not be a "small" thing at all. Or what if they didn't bring cash? Or what if they have friends who they want to invite but now aren't sure who can eat and who can't.

It isn't as if the church will put out a huge amount of money for the food. The recent price at Costco for 36 hotdogs is $18.19; buns are $16 for $4.59. A bag of chips for 50 of them (Lays, good stuff) is $21.59 so...if my math is correct it comes out to $1.25 for a hot dog, chips, and a bun. Let's round it up to $1.30 for condiments. That means $500 would feed 384 kids.

About the photography:

Several years ago, Group Publishing had a fantastic Halloween outreach program where they encouraged churches to take pictures of kids who came to the alternative Halloween program and then mailed them to the families in a complementary frame after the event. This was a wonderful way to get names and contact information and then give back to guests. What a wonderful basis for building a relationship with unchurched people!

But this one....totally different. A professional will charge you for photos. That would accomplish NOTHING in terms of outreach and again has the potential of making some little kids feel sad and left out.

Why both are unworthy of the gospel

What really bothers me about both of these items is their obvious disregard for "the least of these."  Whoever wrote or approved these charges is obviously not struggling with not being able to pay for many things for their kids.

I hate (forgive the strong word, but I think this deserves it) hate, hate it when children come to a church "outreach" event, and then some of them cannot have what others have because they can't afford it.

Maybe a family comes to the event having eaten a really little dinner. Yes, the kids can get candy, but they aren't allowed the hot dogs, chips, and drinks other kids are having. What does a mom say when her child asks, "Mom, why can't I have a hot dog?"

Maybe a family would really like a picture of their child at Halloween, but again, if you have not done without, you may not realize that a "few dollars for a professional photo" may simply not be something you can afford.

That family gets to watch those who have money get professional pictures taken. A child may not understand the fee system and may make the mistake of asking, "Mommy, I want my picture taken, can I get it?"

What could have been a pleasant night out for the family becomes one more embarrassment because they don't have money.

What to do about it

For any church holding an outreach event, I would advise:

  • If you can't afford to give things away to everyone, don't offer them to some.
  • If your church can't afford to do some things and some folks really want to offer them, challenge them to raise the money to pay for it. Though many people struggle today financially, many others are doing just great. It doesn't cost a lot to buy dozens of hot dogs and soda. (as calculated above $500 would pay for 384 servings) If you can't trust God to raise money for that, your church has more problems than a lack of funds for Halloween food.
  • If you can't afford to pay for a "professional" photographer, go with amateur and free. Most people would love something simple, fancy isn't what's needed. Memories don't require professional polish to be meaningful.

WWJD?

What would Jesus do? That saying has of course been overused, but in this situation, the answer is quite obvious. At His table, when he was on the earth and forever, everyone is invited, everything is free. Jesus truly paid it all.....and the only required response is that we come.

We need to be like our Master if we want people to see Him in the special events we put on.

____________________________

 

Print Friendly, PDF & Email

Share this:

  • Click to email a link to a friend (Opens in new window) Email
  • Tweet
  • Click to share on WhatsApp (Opens in new window) WhatsApp
  • Pocket
  • Click to share on Reddit (Opens in new window) Reddit
  • Share on Tumblr

Related

Filed Under: Fall Festival and Halloween, Seasonal communication strategies Tagged With: charging for outreach, church outreach, Communications, Fall Festival and Halloween

Comments

  1. Brooke says

    15 November, 2022 at 8:48 pm

    I wholeheartedly agree with everything you’ve said here. I wish more churches felt this way.

    Reply

Please share your thoughts, comments, questions!Cancel reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Link to Easter Templates of all sorts

Seasonal Templates

  • OVERVIEW of TEMPLATES for Church Communicators, please read first
  • Valentine’s Day Templates
  • Lenten Templates
  • Easter Templates
  • Mother’s Day Templates
  • Father’s Day and Men’s Ministry Templates
  • Graduation Templates
  • Summer-related Templates
  • 4th of July, Canada Day, and GRACE for All Nations
  • See You At the Pole
  • Harvest Festival and Halloween Templates
  • Christmas Templates

Recent Posts

  • Social media images for Easter with challenging messages
  • From our vault: Everything you need for Easter: Templates, strategy, inspiration and encouragement for all your Easter communications
  • Why just “Come to Easter at Our Church” isn’t enough–FREE invitations with short, but powerful messages
  • ESSENTIAL Christmas Communication advice and free tools to implement it
  • A Free Template of the Christmas Story and short gospel presentation based on “Hark the Herald Angels Sing!”

Most read posts

  • Bulletin inserts or social media content for Father's Day; poetry, challenges, encouragements
  • A Prayer for Graduates, Free flyer, bulletin insert
  • An important reminder for Father’s Day that not all the men in your church are married Dads or Dads at all
  • FREE PRINT TEMPLATES
  • Father's Day and Men's Ministry Templates
  • Summer-related Templates
  • Q&A: How to report church financials in the weekly bulletin

Misc. Church Communications Templates

  • Church Connection Cards
  • Business/Invitation Card Templates
  • Back to Church for Kids in the Fall Templates
  • Church Bulletin Template
  • Volunteer and Encouragement Templates
  • 2-page Senior Adult Print Newsletter Template
  • Misc. Church Templates
FREE Bible Verses and Sayings in both print and social media format at Bible805Images.com
FREE Bible Verses and Sayings in both print and social media format at Bible805Images.com
  • Home
  • ABOUT
  • BLOG
  • PODCAST
  • FREE PRINT TEMPLATES

Copyright © 2025 · Enterprise Pro Theme On Genesis Framework · WordPress · Log in