Effective Church Communications

Effective Church Communications provides Timeless Strategy and Biblical Inspiration to help churches create communications that fully fulfill the Great Commission

Effective Church Communications provides Timeless Strategy and a Biblical Perspective to help churches create communications that fully fulfill the Great Commission. Our tools constantly change; our task doesn’t; we can help.
  • Home
  • ABOUT
  • BLOG
  • PODCAST
  • FREE PRINT TEMPLATES

How to work well with others or what to do when our biggest problems are people, not computers, Part 1

11 July, 2012 By grhilligoss@gmail.com Leave a Comment

Gayle Hilligoss Picture
Article by Gayle Hilligoss

Ed. note: we recently ran a series of articles of great advice from Gayle on "How to delegate" (CLICK HERE to go to it) and this series follows well because it gives you invaluable advice on getting along, not only will volunteers, but everyone you meet in the course of your work.

How to work well with others or what to do when our biggest problems are people, not computers, Part 1

When computers first entered church offices, common knowledge was a) secretaries would resist them, and b) technology would generate the majority of office problems from that point forward.

Common knowledge was wrong: a) office assistants were, and remain, enthusiastic about what computers can do for ministry, and b) people, not computers, are still our greatest challenge.

These ideas were shared by ministry assistants when they were asked “What is your best pointer for working well with people?”

• be the adult
Maturity has little to do with age; it has everything to do with attitude. Conducting yourself as a responsible professional gives you a huge head start toward working well with others.

The mature person:
• has self-respect
• treats others with respect
• stays on task even without supervision
• shakes off injustice; isn’t concerned with getting even
• considers consequences before speaking or acting
• is trustworthy; keeps confidences

Certainly there are other criteria, other definitions of maturity, but these at least at essential.

• speak with restraint
We all know the person who if asked what time it is tells us how to make a clock. This is not the person we most enjoy working with. Enough said.

• practice common courtesy
Unfortunately, common courtesy is not all that common. Saying please and thank you shows consideration for others. Courtesy might even be viewed as a first step in heeding Paul’s words in Philippians: “… let each of you regard one another as more important than himself…”

• recognize your professional growth
You have come a long way since your first days in the church office. You know a lot now that you didn’t know then. Remembering what it was like not to know helps you work well with others. It helps you be a better teacher, a more patient supervisor, a less judgmental coworker. Everyone needs time to learn; sometimes that someone is you, sometimes it is the person you are working with.

• give respect; expect respect
“I allowed myself to be treated like an absolute mushroom in my first job. I was kept in the dark and fed lots of fertilizer. No wonder I wasn’t working well with others!” We asked ministry assistants for honest opinions—and we got them.

People who expect to be treated well usually are. Set the pace for office harmony by relating positively to others and anticipating the same from them. Consciously or not, we are always teaching others how to treat us. When it comes to behaviors, it is true that what you permit, you promote.

• ditch irritating habits
Working well with others demands a certain level of tolerance for coworkers’ idiosyncrasies and habits. We have limited control, if any, over the work styles of others, but we can contribute to office harmony by becoming aware of—and controlling—our own habits.

_________________________

To go to Part 2, CLICK HERE

Share this:

  • Click to email a link to a friend (Opens in new window) Email
  • Tweet
  • Click to share on WhatsApp (Opens in new window) WhatsApp
  • Pocket
  • Click to share on Reddit (Opens in new window) Reddit
  • Share on Tumblr

Filed Under: Church Office Skills, Columnist Gayle Hilligoss, Contributors Tagged With: church office skills, Columnist Gayle Hilligoss, gettting along in the church office, working with others

Free ebook on Basic English Grammar and a helpful website for writing advice

29 June, 2012 By Yvon Prehn Leave a Comment

This book is a free ebook on the site link below. It is a helpful review for what we all learned a long time ago.

We could all do better on our writing, grammar, and editorial skills and this website has a wealth of articles to help. In addition, they also have a very useful FREE Ebook on the Basics of English grammar. They send out a daily newsletter with short writing tips that I don't always read, but have found useful.

They also have a number of blog articles they link to that are excellent reminders and training to help us keep quality in our church communications.

Be a bit careful of the advertisements on their site. For example, I didn't like the big display ad on self-publishing "for only $100." You can self-publish books for free, you don' t need to pay someone to do it for you. That's one of the reasons we do self publishing. But overall, lots of useful material.

CLICK HERE to go to the site overall

CLICK HERE to go to the page to download the FREE Basic English Grammar ebook.

Share this:

  • Click to email a link to a friend (Opens in new window) Email
  • Tweet
  • Click to share on WhatsApp (Opens in new window) WhatsApp
  • Pocket
  • Click to share on Reddit (Opens in new window) Reddit
  • Share on Tumblr

Filed Under: Writing Tagged With: writing advice

Effective Delegation, The Ultimate Balancing Act, Part 2

29 June, 2012 By grhilligoss@gmail.com Leave a Comment

Gayle Hilligoss Picture
Article by Gayle Hilligoss

In Part 1, Gayle shared the foundation of why and how to delegate. This article goes into specific advice on how to make the delegation experience a successful one for you and your volunteers.

• Be available.
Once your worker has directions and starts the job you can get on with your own tasks. Before you do, assure the recruit you are available for questions. For most jobs it is also advantageous to establish checkpoints—agreed upon times you check on the task’s progress. Resist any urge to pop in more often. Trusting people is essential to effective delegation.

• Encourage, appreciate, recognize.
The key to having a good supply of enthusiastic workers is to make heroes of the ones you already have. Even the busiest people enjoy, and will want to make time for, opportunities to serve where their contributions are appreciated. Recall how you felt last time someone gave you a spontaneous “Good job!” Words are powerful. Be generous with your honest praise.

Many churches with regular corps of volunteers have clever ways to identify them: shirts, hats, and pins with a special logo; regular dinners or luncheons; an honor roll in the newsletter or on the website. You will think of many more ways to show your appreciation for these important people—not just the work they produce.

• Evaluate results.
Delegation is more of an art than a science. Situations and people are different; there are no magic rules—only reliable guidelines. Don’t expect instant success. Your other skills have matured and improved with practice—so will your skills of delegation .

Gauge how delegation is working for you by asking yourself some hard questions after each assignment is completed.

• Was time saved? Can I expect that in the future?
• Was the work done well?
• Did I pick the right person for the task?
• Was this a positive experience for all?
• What techniques would I repeat?
• What would I do differently?

• Put aside excuses.
Church office professionals offer a lot of reasons for choosing not to delegate: it is easier to do it myself; the job is mine so I should do it; I couldn’t find anyone to take this on; I don’t have time to explain to someone; it might not turn out well; I would just have to do it over. You can probably add an excuse or two of your own.

Each reason is plausible. Any one could persuade you to just “do it myself.” Nevertheless, the risks are slight compared to the benefits: your own professional growth, the opportunities for service provided, time and effort used most effectively, and a more balanced work load—for starters.

Take the risk. Delegate.

___________________________________

For Part One of  "Effective Delegation, The Ultimate Balancing Act" CLICK HERE

You might also enjoy:

DDevotions Print Coverevotions for Church Communicators

This is a great book to give out as a thank-you to anyone involved as a volunteer in the church communications ministry. Click on the book to go to the link that tells you more about it.

 

 

 

"You are One of the Great Ones and far more important than you may realize," an encouragement for all church communicators

CLICK HERE or on the image to read one of the devotions from the book above. CLICK HERE to go to a download of a FREE flyer that you can get to share.

 

 

Share this:

  • Click to email a link to a friend (Opens in new window) Email
  • Tweet
  • Click to share on WhatsApp (Opens in new window) WhatsApp
  • Pocket
  • Click to share on Reddit (Opens in new window) Reddit
  • Share on Tumblr

Filed Under: Church Office Skills, Columnist Gayle Hilligoss, Contributors Tagged With: church communication volunteers, church office delegation, church office volunteers, how to delegate

Effective Delegation—The Ultimate Balancing Act, part one

21 June, 2012 By grhilligoss@gmail.com 2 Comments

Gayle Hilligoss Picture
Article by Gayle Hilligoss

Ed. note: There are many misunderstandings about delegation in the church office and I love it that Gayle starts out this article with sharing what it is not. We so often make the mistakes of believing these misconceptions and it keeps us from getting all the work done that needs to be done. Read her advice and learn to delegate with joy.

In church offices there are very often more tasks to do than hands to do them. As the ministry assistant you may see every job as yours alone. But, no matter how sincere the effort, so doing is seldom the best use of your time. Whenever you perform work that someone else could do, you are keeping yourself from the very important responsibilities that only you can do. One good way to multiply your time is through delegation.

Successful delegation involves more than assigning tasks. Success actually starts with the mindset of the person doing the delegating. It is essential to understand delegation is not:

• shirking your own responsibilities
• dumping unwanted work on another
• abdicating accountability
• taking advantage of anyone

Today’s wise supervisors recognize delegation as an indispensable management skill that allows assistants to balance the many demands of ministry with a realistic assessment of what can be done personally. Alleffective

managers delegate.

• Delegate? Who to?
If you are the office manager and supervise assistants, most often you delegate to them. If you are an assistant, volunteers are a good choice. Actually, recruits is a better word—you want to choose your helpers.

• Be clear about your goals.
The process begins by writing down very specifically what the job is, deadlines involved, and any necessary instructions. I hear you thinking, “I could do the job myself in the time it takes to do that.” If that is truly the case and this is a one-time task, go ahead and do it yourself. Otherwise, follow through and invest a little time now to save big time later.

• Choose personnel carefully.
Issuing a blanket announcement for volunteers is not the best idea. It may take more time (that again!) but it is better to match the tasks you have in mind with specific people suited for those tasks. Everyone can do something, but not everyone can do everything.

Many churches distribute annual talent surveys. Members indicate interests and skills they are willing to share. Surveys are a great tool to use when considering who might do what.

• Give adequate instruction.
The amount of guidance necessary varies with the task, but short written directions are advisable for all but the most basic. Even for simple jobs, give a demonstration and leave a sample of what the finished product should look like. Folding a brochure correctly is second nature for you; it may not be for your willing helper.

• Assign authority.
While you as supervisor are ultimately accountable, as much as possible let the recruit “own” the job and have the authority to manage it. On complex jobs where multiple volunteers have areas of authority, plan to avoid gaps or overlaps. The idea is to retain your position as leader while demonstrating your respect for the efforts of others and your trust in their abilities.

______________________

To go to Part Two, CLICK HERE

You might also enjoy:

FREE Ebook: Divide your communication team into 2 production levels

Share this:

  • Click to email a link to a friend (Opens in new window) Email
  • Tweet
  • Click to share on WhatsApp (Opens in new window) WhatsApp
  • Pocket
  • Click to share on Reddit (Opens in new window) Reddit
  • Share on Tumblr

Filed Under: Church Office Skills, Columnist Gayle Hilligoss, Contributors Tagged With: church office delegation, church office skills, church office volunteers

How to create ministry videos with emotional impact & how I do that with animoto videos

20 June, 2012 By Yvon Prehn Leave a Comment

You won't read posts like this very often from me. Most of what I teach is very direct and step-by-step:

  • Use this typeface and your text will be readable
  • Include connection cards if you want a visitor to respond
  • Here is a useful resource for free clip art, check it out

The creation of animoto videos (using the software at http://www.animoto.com, that makes creating videos ridiculously easy), requires a different approach. For this time of year, when you may want to create a video about summer mission projects (as I did for one that follows and is used as an example) I thought this might be helpful.

There are three videos that I created that I refer to in the materials that follows, these are all at the end of the text. You may want to jump down and watch them first (it will take less than 5 minutes to watch all three), but you may have already watched them.

A very different approach, but ministry sometimes needs it

But in wanting to help you create effective animoto videos like them, I realized that some of the following advice isn't so much cerebral as from the heart. And, gasp, horrors to my German, Mennonite soul--a bit undefined, touchy-feely, emotional even. Yet the topic seems to need a different approach, and so here are some thoughts that might be helpful:

1. I approach these kinds of things with a spiritual lesson in mind. I want people to feel something after they see it. I want to touch hearts.

2. In the past when I wrote for mission organizations, (and now today when I create things for our missions outreach), the thing I'd always say to myself is that I want to go for the gut--if people don't feel something, if they don't respond viserally, I've missed it.

I want people to spontaneously cry--just a bit--but when their emotions respond that is usually when people take action.

At the same time****VERY important***if your video is for a mission project or something else that requires specific action BE SURE you have concrete response materials. For the mission video below I had lists, brochures, a poster display, materials online and at the church welcome center. NEVER stir up emotions about a particular specific cause without giving people a way to concretely respond to it.

3. BUT to do that you don't use mushy words or pictures. If the gut/heart response is to be from God--the most important thing we can do is to present the story truthfully and get out-of-the-way.

4. You have to have good images to do that--I am really grateful to FREE BIBLE IMAGES (http://freebibleimages.org)  for the project they are working on--to give us accurate images for Bible lessons. Though all their sets might be useful for a more linear form of teaching, for the videos, I look for ones with a narrative, emotional impact.

How to get pictures that will touch hearts and motivate to action

For mission ones, like the ones in the video below--you need to train your people who go out on mission trips to take good pictures. I went through over 100 ones to find the few I was able to use in the video. Most mission pictures are of groups (which communicate nothing) are shot too far away. Shoot up close; take people pictures, don't always have everyone staring into the camera. One of the best things to do is to shoot closely AROUND people when they are engaged in action. Take pictures that describe the setting--big and little things--don't just show me the building from a distance--show me the front door, the view from it, what kids see from their windows.

For the third video, "why I can be happy" I found images from the web--it took an incredible amount of time to do that and then I modified all of them into black and white--I was on sort of a black and white kick then--also because the images came from so many sources, this was a way to even out their tone.

5. YOU MUST use words--but be so careful with your words. A picture may be worth a 1,000 words, but without caption-type words--or the ones I like what I put into the video, the pictures alone either mean nothing, or more often they mean whatever story is going on in someone's head at the time.

You must guide the thought pattern of your audience. Not too much--this is where animoto is a great help because you are limited in your words. It forces you to create almost haiku phrases. But they must be clear and almost without emotion. This is where it gets tricky. For example, in the video about the Prodigal Son:

I wrote: and his only friends, were pigs

I didn't say: it was horrible the mess he got in--what a failure

I wrote: instead of scolding, his father through a party

I didn't say: his father was merciful and gracious like God is to us sinners

You see how the second examples of what I didn't say were a correct description--but said that way, the writer does the feeling for you. And if that feeling does not resonate with the reader, maybe they don't think the mess was "horrible" or don't like the term "sinners", the images lose their impact. In what I wrote, I tried to give the most precise, short description possible and then let the reader feel the emotion.

6. Selecting music. This is incredibly hard for me because I don't listen to hardly any music ever (long story behind that--no theological reasons-- a painful inner ear issue). I have the songs on animoto--many of you would have many other songs available and would actually know something about them, which I don't. I pray a lot about this first so I don't have to deal with it for long. But I try to find something that really fits either in the words (as in the Prodigal Son one and why I can be happy) or with the tone of the images as in the mission one. And then I try to fit the pacing of the images and music to it. I fiddle around a lot with this.

7. When I hit the "produce" button, I usually redo the video at least half a dozen times to fine-tune words, music, order of images.

8. One more thing: videos like this need to be SHORT. I ramble a bit (I do edit out a lot actually) when I talk and teach on  how-to videos and sometimes that is necessary so I don't sound like a drill sergeant, but for a video to have a powerful, emotional punch you can't ramble on. For Fathers Day our church showed a video with  father and children images interspersed with verses--I don't know who did it or where it came from, but not only was there not particularly anything new shown or anything added to the verses--but it went on and on and on and on--for over 5 minutes. That is WAY too long for a video that is supposed to inspire. Cute has a very short interest span.

For editing on videos and everything else--one thing I remind myself of is that if the Lord wills that you continue in your communication ministry--this is just one part of the conversation He wants you to have with your audience. You don't need to say everything at this one time.

9. Finally pray and let it go. But be sure to have the specific follow-up if the video message requires it.

 The three videos referred to in the material above:

Does God care when we mess up?

Mexico Backpack Ministry

Why I can be happy video

Share this:

  • Click to email a link to a friend (Opens in new window) Email
  • Tweet
  • Click to share on WhatsApp (Opens in new window) WhatsApp
  • Pocket
  • Click to share on Reddit (Opens in new window) Reddit
  • Share on Tumblr

Filed Under: Video, how-to, Writing Tagged With: creating ministry videos, how to use animoto, video creation, writing for videos, yvon prehn videos

  • « Previous Page
  • 1
  • …
  • 31
  • 32
  • 33
  • 34
  • 35
  • …
  • 58
  • Next Page »
Link to Easter Templates of all sorts

Seasonal Templates

  • OVERVIEW of TEMPLATES for Church Communicators, please read first
  • Valentine’s Day Templates
  • Lenten Templates
  • Easter Templates
  • Mother’s Day Templates
  • Father’s Day and Men’s Ministry Templates
  • Graduation Templates
  • Summer-related Templates
  • 4th of July, Canada Day, and GRACE for All Nations
  • See You At the Pole
  • Harvest Festival and Halloween Templates
  • Christmas Templates

Recent Posts

  • Social media images for Easter with challenging messages
  • From our vault: Everything you need for Easter: Templates, strategy, inspiration and encouragement for all your Easter communications
  • Why just “Come to Easter at Our Church” isn’t enough–FREE invitations with short, but powerful messages
  • ESSENTIAL Christmas Communication advice and free tools to implement it
  • A Free Template of the Christmas Story and short gospel presentation based on “Hark the Herald Angels Sing!”

Most read posts

  • The MOST IMPORTANT thing you can do this year—read through the Bible in Chronological order—and I'd like to help you do it
  • Bulletin inserts or social media content for Father's Day; poetry, challenges, encouragements
  • Q&A: How to report church financials in the weekly bulletin
  • Church Newsletter Samples, three great ideas for your church
  • Church Connection Cards
  • Choir newsletter example: upbeat, brief, and effective
  • Templates: 1 Corinthians 13 Bulletin Inserts, true love defined

Misc. Church Communications Templates

  • Church Connection Cards
  • Business/Invitation Card Templates
  • Back to Church for Kids in the Fall Templates
  • Church Bulletin Template
  • Volunteer and Encouragement Templates
  • 2-page Senior Adult Print Newsletter Template
  • Misc. Church Templates
FREE Bible Verses and Sayings in both print and social media format at Bible805Images.com
FREE Bible Verses and Sayings in both print and social media format at Bible805Images.com
  • Home
  • ABOUT
  • BLOG
  • PODCAST
  • FREE PRINT TEMPLATES

Copyright © 2025 · Enterprise Pro Theme On Genesis Framework · WordPress · Log in