Effective Church Communications

Effective Church Communications provides Timeless Strategy and Biblical Inspiration to help churches create communications that fully fulfill the Great Commission

Effective Church Communications provides Timeless Strategy and a Biblical Perspective to help churches create communications that fully fulfill the Great Commission. Our tools constantly change; our task doesn’t; we can help.
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Use an invitation card to connect outreach guests with your church

19 August, 2013 By Yvon Prehn Leave a Comment

Summer Business Card Invitation vard
An invitation card can turn your outreach event from a nice time to a lasting connection to your church.

A church communicator told me about a church that held a large community outreach. They had free food and fun activities for children and families and they did it all to show the community that the church and Jesus loved them. They had a great turnout, but it didn't result in an increased response in church attendance.

The church communicator became frustrated when she talked to an unchurched friend about it because when she mentioned that her church sponsored it, the friend responded, "Your church did that? I thought the city Parks and Rec department put it on."

We put in a lot of work for events like that and I understood her frustration, but I had to gently ask her if the church gave out any kind of card or flyer to people know who sponsored it and to invite them to the church. She said, "No."

Your guests are not mind-readers

That is a typical response I hear from church leaders who put on outreach events and are disappointed in the long-term results. But, if you don't give people who attend your outreach events information about who is putting on the event and what else goes on at your church they won't know. Without clear communication and a clear invitation to return all your hard work may give people a great time—but will accomplish little in connecting them to the church or introducing them to Jesus. [Read more...]

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Filed Under: Church Invitation Cards, Fourth of July & Summer celebrations Tagged With: Church Invitation Cards, invitation cards, summer church invitation cards

Create events that are an “easy ask” for your church members

30 July, 2013 By Yvon Prehn Leave a Comment

how to create "easy-ask" events
Do you make it easy for your church members to ask people to events? This article will show you how.

Question: which is easier for you to invite your unchurched friends and neighbors to? Also which one do you think they are more likely to respond to?

The Sunday morning church service.

or

Summer free movies in the park with free popcorn, lemonade, and frozen yogurt, bounce house and face-painting?

The fairly obvious answer is the second one and that answer is more than hypothetical to me as our church just finished sponsoring the second one of three Fun Free Friday Movie nights this summer.  A professional I do business with attended with his daughter. Though we'd talked about church, he was someone who previously was not interested in attending any church events. But not only did he attend this one, he went out of his way to too thank me and tell me what a great time they had.

As I was sharing his response with one of the leaders at our church, she responded by telling me that one of the reasons they did this is because events like this are such an "easy ask." I'd never heard that term before (probably most of the rest of the world has), but I loved it and wanted to share it with you, along with some related ideas on how your church communication ministry can apply them.

What makes an "easy ask" for a church event?

Here are some characteristics:

  • This is an event that you aren't embarrassed to invite an unchurched friend to attend.
  • There is no cost, no obligation to attend.
  • It is sponsored by your church, but not an obviously churchy event.
  • You have something tangible to remind them of the event. We had postcards/invitation cards with the time, date, location and website link on them. For additional information on how to create invitation cards and how you can use them effectively: https://www.effectivechurchcom.com/2012/10/church-invitation-cards-why-they-work-so-well-how-to-use-them/
  • The reason this last detail is so important is that it isn't easy to ask someone to something if they don't know how to get there, if there is a cost or not, what is involved. Communications are one of the most important details and one many times forgotten--but remember you can have the greatest event in the world, but if you don't have something tangible (postcard, business card, invitation of any kind) to remind people of the details when they remember it at the last minute, they are not likely to attend.

Why schedule easy-ask events?

In our post-Christian world where few people have a felt need to go to church on Sunday morning, easy-ask events are a wonderful bridge to involvement with your church. You can create these events around any special event (free movies, any fun things for kids and families) or around any holiday or seasonal celebration.

To contact people for further interaction and invitations to your church you can capture names and contact information with sign-ups for free drawings (at our summer events, we have a variety of local business gift cards with the big prize give-away of a $200 Target gift card). There is a lot of additional information on follow-up after special events on this website and one of the most useful articles is: Follow-up after a church holiday outreach event: speed dating or relationship building?

Now it's your turn

You can use any holiday, a fun celebration, or any special event in your community as an "easy-ask" event for your church members.

Please share any ideas or events your church has done in the past in the comment section below--let's make it easy for everyone to invite everyone they know to church!

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Filed Under: Church Invitation Cards, Seasonal communication strategies Tagged With: come to church, outreach events, outreach invitations

Why and how to create a newsletter for Seniors

16 July, 2013 By Yvon Prehn Leave a Comment

Senior communication
Seniors are a vital part of your church--give them communications that challenge them!

Answering the questions you are asking is one of my primary purposes in creating the content for this website and the article here and the video linked to it were prompted both by the question below that deals strictly with newsletters for seniors and several questions I've had lately about typography.

The Question:

What is the best way to send at least a monthly newsletter out to an older congregation when some don't think it is worth the expense, and others complain that we are not communicating with all our members, but only those that show up in a given week? Not everyone uses email, or texts because of the age of the congregation.

There are really several questions intertwined here, which is what makes it difficult to answer. The first part is somewhat simple and straight forward. The second part is a little more challenging.

Let me reword each part slightly to be able to handle them clearly.

Part # 1 of the question:  What is the best way to send out a monthly newsletter to an older congregation when not all of them use email or text?

This part is easy to answer, though it can be challenging to carry out, because there is no one best way. We live in a time of both/and, not either/or in all of our communications. Though it would make our church communication lives so much easier if we could create communications for any one group, one way, it doesn't work that way anymore.

To communicate effectively to an older congregation with a newsletter (which is an excellent communication tool) the best way to do it is to do one version in print and then another online. Again, that is probably not what most people want to hear, because it seems like extra work, but if you do it in the way suggested below it doesn't need to be difficult. Here are some tips on that: [Read more...]

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Filed Under: Church Newsletters, Senior's Ministry Tagged With: how to communicate to seniors, senior newsletter, senior publications

Template for Senior Newsletter

16 July, 2013 By Yvon Prehn Leave a Comment

This newsletter in a MS Publisher template for a newsletter for Seniors.
This newsletter in a MS Publisher template for a newsletter for Seniors.

When designing publications for seniors, a few small changes can make it much more readable.

This newsletter template has typeface size, line-spacing, line length and boxed materials all optimized for seniors. Though the layout here is designed for seniors, it could work well for many other types of newsletters.

It it available as an MS Publisher template for Effective Church Communication Members. You must have MS Publisher to open and use it.

[mepr-show if="rule: 23971"]

 

CLICK HERE to download it.

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Filed Under: Church Newsletters, Senior's Ministry Tagged With: church communications for seniors, newsletter for seniors, senior communications, template for senior newsletter

Church communication advice to church planters

9 July, 2013 By Yvon Prehn Leave a Comment

Effective communications is an important part of church planting.
Effective communications are an important part of church planting. Here are 6 reasons why.

Probably one of the last things you want to worry about when starting a church is communications—but if you want your church to be strong from the start, it should be one of your first considerations. Following the foundational reminder below are 6 reasons why.

Christians are people of the Word—both the Word made flesh in Jesus and people of a very big Book that our Lord expects us to learn and obey. Christianity is a content-intensive religion, not one based primarily on emotion, but on a renewed mind, an intentional turning from self to the Savior, and a willing apprenticeship to be conformed to the image of Christ. All of these require clear, complete communication of essential truth.

#1: Our culture no longer has a Christian mindset.

All the philosophical babble about Post-Modernism etc. boils down to the reality that the background of Biblical, Christian culture, morality, and stories is no longer part of the mindset of our world. This is not a cause for "oh, isn't it awful" hang-wringing and working to vote in corporate morality. What is means is that a crucial part of knowing your audience, if you are truly a church plant reaching out to the unchurched and not simply robbing other churches with a more upbeat service, means your audience has no idea what you are talking about when you talk about Bible stories and church behavior that are most likely second-nature to you if you grew up in church.

#2: You have to explain everything to unchurched people.

This is where prayer, skill, creativity, and a lot of hard work in communication come in. You don't want to explain things in a wooden, talking down way, but as a natural part of everything you do. For example, it's vitally important to get information from visitors and one way to do that is through a Connection Card. To get the best response, you need to intentionally invite people to fill out the cards, in an upbeat, welcoming way. Here is a free ebook that explains this in more detail: https://www.smashwords.com/books/view/53563 you can also download a free Kindle version here: http://www.amazon.com/s/ref=nb_sb_noss?url=search-alias%3Daps&field-keywords=yvon%20prehn%20Kindle

In addition to Connection Cards, pay special attention to your Church Bulletin and website. Be sure your church bulletin explains what is going on and then links to the website for more information. For more information on how to do these two things, this book explains and gives examples of how to make the most of the first piece of Christian literature many people see: your Church Bulletin. https://www.effectivechurchcom.com/2012/06/ebook-are-printed-bulletins-still-needed-in-church/   The print bulletin can then give people links to your website where you can explain what you church is all about in more detail.

For example, suggest visitors go to the Visitor's Video section on the website. Have the lead pastor talk into the camera and welcome them. Have him or her talk about why they started the church and what is important to them. Have other videos where your staff explains what they do and their story of coming to know Jesus. Have a section that explains what communion is all about and why we sing songs (the idea of singing to worship is new to many who simply sing to feel better). A few notes on video production: anything will work to record them—these don't have to be fancy. PLEASE, don't try to be funny—this is not junior high school and amateur funny is awkward and uncomfortable to watch. You don't have to be super serious, just be yourself, but don't think about yourself and talk to the visitor as if you were face-to-face. Remember you represent Jesus.

#3: Keep in mind the limitations of social media.

Social media can update, give people a sense of what is going on in the church, and connect people who already know and care about each other. For a newcomer, it's like looking at a photo album without knowing who the people are. Social media is just that—social and not particularly informative about the Christian life.

If you aren't part of a group yet, you want information more than interaction. Make sure your website is a good a resource as the one for any product or company you checked out recently. As an exercise in what your church website should contain, Google "adventure tours."  They don't simply have social media links—they are there, but they are only a tiny part of the website that tells you all about what the company does, who is in charge, what you can expect, what it costs, who to contact for questions. The Christian life is the greatest adventure of all eternity—and your website should reflect that.

#4: Remember everything you do communicates.

Scary, but true. If you don't explain what is going on as people come in and they all just jump up and start singing for 20 minutes (songs the visitor doesn't know and that are repeated again and again), if you pass around little crackers and juice with the lights dim and no explanation of why the snack is so stingy, if everybody seems to know everybody, if the bathrooms are messy and there is no signage of where kids go—don't be surprised if you don't get a lot of visitors returning.

Ask the Lord to give you eyes to see everything you do with the questioning, often fearful heart of a visitor. If you really want to know what they see and how it comes across hire an unchurched friend or neighbor to come to church and ask him or her afterwards what it all meant. Not if they liked it (people are too polite), but simply, what did your actions, your setting, your words, and your people communicate to them?

#5: Evaluate, don't estimate communication effectiveness.

As your church grows in numbers, communication will get more challenging because the days of "everybody knows" will be in the past.  As you grow, honest evaluation of communications is vital because we so easily can deceive ourselves. When a lot is going on we can think we are successful in communication when our actual percentage response for what we are promoting may be in a steep decline. This most often happens in discipleship training. For example, in the early days of a church plant if 10 people show up for small group out of 30 on Sunday, it is exciting. When you are up to over 300 in Sunday morning attendance and only about 60 people are involved in small groups, yes, you doubled in numbers for small group attendance, but the percentage of involvement declined. What worked with a small group may need to be modified for a larger group.

#6: Keep growing and learning about communications.

This website has many resources that will help you. Take time, explore, read, and watch the free videos. You have been entrusted with the Words of Eternal Life. Continuously work hard to communicate them well.

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Filed Under: Church Plant Communications Tagged With: church planter advice, church planter communications, how to communicate in a church plant, planting churches

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