Effective Church Communications

Effective Church Communications provides Timeless Strategy and Biblical Inspiration to help churches create communications that fully fulfill the Great Commission

Effective Church Communications provides Timeless Strategy and a Biblical Perspective to help churches create communications that fully fulfill the Great Commission. Our tools constantly change; our task doesn’t; Effective Church Communications can help.
  • Home
  • ABOUT
  • FREE PRINT TEMPLATES

When a church communicator gets sick, are you committed or just contagious?

19 November, 2014 By grhilligoss@gmail.com Leave a Comment

Commitment doesn't mean contagious
Don't mistake being committed when you are simply contagious--go home and recover.

It's Monday. Always a busy day in the church office. Staff meeting is at 10. Letters to new members and visitors need to be in the afternoon mail. Last week was a whirlwind; you’re behind where you want to be on a project due in just two weeks. But your head feels like a basketball, you have a fever, your nose is running, and sneezes are nearly nonstop.

• What do you do? Stay in bed and sip chicken soup? Or trudge to the office and go through the motions? Is it somehow “not Christian” to choose to snuggle up under your blanket in misery? Or is there some special virtue in trudging to work regardless of how sick you are?

Evidently a lot of people do think dragging their germs to work with them is a sign of commitment because many do just that. (Do I sound like someone who does not support a “bring your germs to work” day?)

Okay. Maybe they only want to share. And they do. Big time. Just one cough or sneeze disperses a gas cloud of up to a million microorganisms that, according to 2014 research, can travel 200 times further than previously believed. Attaining speeds, some say, of as high as 100 miles per hour these germs not only have amazing range, they hang in the air long after the sneezer has departed. For some fascinating facts on why we need to take coughs and sneezes seriously, try Googling “germs in a sneeze.”

Ideally, coughs and sneezes are caught in the sneezer’s sleeve or tissue and not sprayed in the air or in her hand. Hands are a poor choice because every time they touch a surface, thousands of viral particles are left behind—on desks, computers, phones, whatever.

• Bugs don’t stay put. They hop on any hand that touches an infected surface. Careless sneezers and coughers are walking germ dispensers; it takes only a few of the millions of particles dispensed in a sneeze to transfer an illness. Research confirms that the average office desk has more germs on it per square inch than a household toilet seat. Even if this conclusion is onlyclose, there’s ample reason to swipe your desk, phone, keyboard, and other surfaces with a disinfectant wipe every morning.

Winter is a challenging time to stay well. We are inside more, around people who may have colds or flu, touching things they have touched, breathing recirculated air. Schools, day cares, malls, theaters, and even churches can be perilous places. It’s not a good idea to panic or become obsessive; it is a good idea to be cautious and alert.

• The best defense is a good offense. In a perfect world everyone would be conscientious about not spreading germs. Unfortunately, despite major strides in educating the public, many still are careless or thoughtless. We all need to be proactive in defending ourselves against colds and flu.

Some important steps—

•  Wash your hands often with soap and hot water

•  Eat a healthy diet; consider vitamins

•  Exercise—at least in moderation

•  Get sufficient rest

•  Consider flu vaccine

Many people who haven’t had colds in years swear by the practice of inhaling steaming herbs. One way this can be done: fill the bathroom sink with steaming water, add two teaspoons chopped fresh ginger. Drape a towel over your head and lean over the steam breathing deeply. Adding a few drops of oil of eucalyptus can open up bronchial tubes to ease congestion.

Encourage discussion about health in the workplace at a staff meeting. Reaching a consensus about how team members will help prevent the spread of colds and flu lets everyone breathe easier.

• If you do get sick. Listen to your body. A cold may creep up on you gradually: a sneeze, scratchy throat, runny nose—you know the drill. Flu usually hits you like a truck. In any case, you are contagious; talk with your doctor. Treatments for colds and flu differ, though both involve plenty of rest, lots of fluids, and appropriate medicines.

When you are sick, you set a good example by keeping your sneezes and sniffles at home. Your coworkers would rather catch some of your workload than any of your cold. Now is the time to be committed to getting well.

 

Share this:

  • Email a link to a friend (Opens in new window) Email
  • Tweet
  • Share on WhatsApp (Opens in new window) WhatsApp
  • Share on Reddit (Opens in new window) Reddit
  • Share on Tumblr

Filed Under: Church Communication Management, Church Office Skills, Columnist Gayle Hilligoss, Contributors Tagged With: church admin advice, church office health, stay home from church when sick

Holiday time management

11 November, 2014 By grhilligoss@gmail.com Leave a Comment

Holiday Time Management
You might feel like you are living in a snow globe at this time of swirling demands, but here are some tips to help you take control.

The analogy of living in a snow globe hit home with several ministry assistants enjoying a fall luncheon. “During the holidays I feel like I’m trapped in a blizzard of to-do lists,” remarked a longtime office professional. Her tablemates nodded. Each one knew well the sensation of having scores of demands swirling around her.

Conversation turned to ways they might weather the storm better this year. All agreed trimming tasks would be a challenge, but could be done. Some said they had already made strides toward maintaining saner holiday schedules and were anxious to explore even more ideas.

“To me, attitude is the key,” offered a pastor’s assistant who shared her positive experiences over the past few years. “We need to get over the notion that holidays should be all hurry-scurry. The real blessings of the season are missed when every minute is packed with activities, even if they are good activities.”

Another reformed overachiever noted, “The best thing I did was to take control of my personal agenda. When I quite trying to bake every cookie, make every decoration, and start every family tradition that sounded good to me, I found the time and energy to actually focus on the true meaning of the season.”

  • Make two lists of goals, one for work and one for home. It may seem a paradox, but making these two important lists now prevents the need to make a dozen trivial lists later. Decide what you want to achieve during the vital weeks between your two major holidays (say Thanksgiving and New Year’s Day). About each task, ask yourself, “Is there an easier way to do this?” Be selective; list only those activities and achievements that are truly important to you. Fun is important; schedule some.
  • Trim your calendar. Ditch all but what really counts. Save optional jobs and appointments for another time. Avoid taking on projects and plans that steer you away from your stated holiday goals. Don’t waste any of this special time doing things that can be done later—or not at all.
  • Protect your personal time. All year round, and especially during the holidays, give yourself daily or at least weekly private time to relax and refresh. Do what you like: walk, exercise, read, take a class, enjoy a hobby. Or do nothing at all. But keep this appointment with yourself.
  • Give up on perfectionism. Nothing paralyzes accomplishment, saps joy from achievement, and undermines good intentions like the irrational drive to be perfect. It is vital to know when to say, “This is good. Time to move on.”
  • Be realistic in your expectations. Memories, not to mention a plethora of magazines and websites, can create an unreasonable scenario of how the holidays should play out. No time of the year has more to live up to than Christmas (perhaps especially in the United States). Stay grounded. Kids will still be kids. Some people will still be inconsiderate. Problems won’t magically solve themselves. You will still get weary. Some recipes will just not be good. Life is life. Nevertheless, expect blessings. They are there to be claimed!

Share this:

  • Email a link to a friend (Opens in new window) Email
  • Tweet
  • Share on WhatsApp (Opens in new window) WhatsApp
  • Share on Reddit (Opens in new window) Reddit
  • Share on Tumblr

Filed Under: Christmas, Columnist Gayle Hilligoss, Contributors, New Years, Seasonal, Thanksgiving Tagged With: Church holiday tips, church office during the holidays, church office holiday advice

Will Your Visitors Become Members?

30 October, 2014 By grhilligoss@gmail.com Leave a Comment

Make it easy for people to become part of your church.
Make it easy for people to become part of your church.

An indisputable fact: Across the United States, and perhaps in other countries as well, church attendance and membership have been steadily declining over the past several years.

Researchers and scholars offer scores of societal changes as the reason: busy lifestyles,  disintegration of family, more mobile populations, growing demands on time, religion being viewed as irrelevant—and on and on. There are, no doubt, elements of truth in all these findings. But my experience leads me to believe there is another factor, one much closer to home. Just how welcoming are our churches? Do we put our best foot forward? Can we see ourselves as a visitor might? Do we display hospitality? Are we willing to embrace others and encourage them to become a part of our fellowship?

Moving to a new community and looking for a church home gave me a fresh opportunity to be a visitor. Some observations on things churches can do to attract visitors and encourage them to come back—

• advertise in the local paper; make sure times and directions are clear

• provide visitor parking convenient to the main entrance

• have adequate and attractive signage for parking, entrances, the nursery, restrooms

• train greeters in the art of offering a friendly and meaningful greeting

• provide an attractive and informative bulletin

• provide a greeter who walks visitors to the sanctuary doors and directs them to seating

• equip pews with visitor cards—and sharpened pencils

• give a general “welcome visitors” from the pulpit

• provide an opportunity for visitors to meet the pastor after the service

• offer a “Meet First Church” brochure to visitors; at least have them in pews

• provide a little memento of their visit: a pen, notepad, booklet

• absolutely send visitors a letter!

Unless yours is a very small congregation, your church may have more visitors than you realize. Sometimes visitors slip in and out with no recognition at all—no handshake, no smile, no greeting. Some have been invited by members.; others have sought you out on their own. All are seeking. We don’t know all their reasons for coming, but we can safely assume they want to feel valued, accepted, welcome. These arepeople—not numbers. Treat them as you would like to be treated. Take an interest in them. Show by your words and actions that you care about them.

Each visitor comes away with an impression. This is not a matter of being judgmental. Visitors are often deciding if this is the church for them. Is this where they will fit in, where they will find a place of service, where they will grow in their faith and have opportunity to make a difference.

There are fair, better, and best ways of extending a welcome. Would you rather be asked, “Are you visiting?” or greeted with a friendly “I don’t think we’ve met. I’m Ann Smith.” Whether the person is a visitor or not, this greeting gets people acquainted.

One thing not to do: In an attempt to extend a welcome, some churches ask visitors to stand and introduce themselves. A good intention, perhaps, but it makes many visitors uncomfortable.

Even in the friendliest church, the cue for hospitality must come from leadership. Someone, the pastor or an assigned person, must lead members to be aware of new faces and to personally greet those with whom they are not acquainted. Greeter training is essential, but few things are more noticeable to a visitor than a pastor who sets a positive example. Staff and members who stay involved with one another or with family and friends—at the expense of welcoming newcomers—miss a great opportunity. It may seem quaint, but visitors (not to mention members) appreciate a personable pastor.

Those who sing in a choir or as a praise group play an important role in creating a friendly environment. It is such an attractive thing when folks singing praises to God allow their faces to show joy. And such a distraction when they don’t. Week after week some singers look positively unconvinced of the message they sing. What a missed opportunity to be a positive witness.

As important as a friendly welcome on the day of the visit is a personal written welcome arriving within the week. In this time of digital communication, a real letter makes a statement. Using a template is fine, but personalize it with the visitor’s name and adjust as necessary. Enclose a brochure about the church ministries and any other printed material that may be of interest—a small flyer about VBS, a special study, or whatever. One church sends along a neat little memo book/calendar. Very nice.

The pastor’s added handwritten note (“So good meeting you” or similar) is gold!

Next Lord’s Day try to put yourself in the mindset of a visitor and see your church through his/her eyes. You may find some things you can do differently to encourage visitors to become members—and to encourage your members to invite others. Details do matter.

 

Share this:

  • Email a link to a friend (Opens in new window) Email
  • Tweet
  • Share on WhatsApp (Opens in new window) WhatsApp
  • Share on Reddit (Opens in new window) Reddit
  • Share on Tumblr

Filed Under: Church Communication Management, Church Office Skills, Columnist Gayle Hilligoss, Contributors Tagged With: church visitors, how to get people to come back to church, welcome visitors

Firefighter or Assistant—Be Happy in Your Work

15 October, 2014 By grhilligoss@gmail.com Leave a Comment

Fire Fighter or Secretary
Do you feel like a Fire-Fighter or Secretary in your job at church? This article will help you be happy no matter what!

The conversation was a lively one as some fifty ministry assistants discussed both the frustrations and joys of their particular calling. One expressed the feelings of many when she said with a wry smile, “What we need to know is how to be happy in our work even when we feel more like firefighters than secretaries.”

• Most of us have heard at one time or another that there are two ways to be happy: getting what you want, and wanting what you’ve got. This certainly applies in the church office. There, as elsewhere, choosing the second way is more realistic.

• Mary may want an organized boss, the most updated equipment, a full-time assistant, and a substantial raise. She may have tried to bring about all four, even making progress in some instances. Now, she can choose to be unhappy because she doesn’t have all she wants or she can choose to be happy by wanting what she has.

• Let’s be clear. Wanting what you have doesn’t mean settling for whatever someone else decides your life will be. It doesn’t mean toughing out disrespect or abuse and labeling it as okay. It doesn’t mean ignoring ways to bring about change or improvement anywhere and everywhere you can.

• Wanting what you have does mean accepting things and people as they are, not allowing them to cause you unhappiness because they are not how you want them to be. It means being resolved to find satisfaction in every moment, whether that moment brings something to enjoy and remember or something to change and forget. It means not letting a less-than-perfect world spoil your sense of contentment and well-being.

• Ministry assistants get a lot of what they want from their job—theirs is meaningful service. Still, many identify firefighting exercises affecting their ability to enjoy their work to the fullest. If they got what they want—

  • staff members would be better time managers
  • adequate funds would be available for necessities
  • the assistant’s input would be valued
  • communication with staff and members would be better

• Your own list may be different. The point is, we all have work situations we would like improved. We can focus on negatives, complain about them, and let them cause us unhappiness. Or, we can see them as only part of the picture, a part we may or may not be able to change.

• In the final analysis, it is not what goes on around you that determines how much you enjoy your work. It is how you respond to the circumstances. You can be happy in your work, not because it always gives you all you want but because you want what it gives—challenges, ways to make a difference in people’s lives, a path of service in God’s work, opportunities to grow, a means to make a living, whatever is important to you.

• Choose to be happy. Even if you have to grab that fire hose now and then!

Share this:

  • Email a link to a friend (Opens in new window) Email
  • Tweet
  • Share on WhatsApp (Opens in new window) WhatsApp
  • Share on Reddit (Opens in new window) Reddit
  • Share on Tumblr

Filed Under: Church Communication Leadership, Church Communication Management, Church Office Skills, Columnist Gayle Hilligoss, Contributors Tagged With: be happy in church job, church office contentment, contentment in church job

  • « Previous Page
  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • …
  • 28
  • Next Page »

Recent Posts

  • The Entire Effective Church Communications Library is now FREE–please take advantage of it!
  • Last minute gifts or inspiration at any time TOTALLY FREE HUGE collection of verses and inspirational sayings
  • FREE eBook and links to resources to help you make the most of Mother’s Day–the BEST outreach and discipleship Sunday of the year…..really
  • Mother’s Day Resources — Don’t miss out on the fantastic outreach and evangelism opportunities at this time!
  • Mother’s Day Connection Cards can minister to family members

Seasonal Templates

  • OVERVIEW of TEMPLATES for Church Communicators, please read first
  • Valentine’s Day Templates
  • Lenten Templates
  • Easter Templates
  • Mother’s Day Templates
  • Father’s Day and Men’s Ministry Templates
  • Graduation Templates
  • Summer-related Templates
  • 4th of July, Canada Day, and GRACE for All Nations
  • See You At the Pole
  • Harvest Festival and Halloween Templates
  • Christmas Templates

Most read posts

  • From Yvon Prehn, an Extremely IMPORTANT Update for Effective Church Com 7-9-2026
  • A reminder that God always meets us when and where we need Him, a poem for comfort and evangelism
  • Q&A: How to report church financials in the weekly bulletin
  • Yvon Prehn
  • Summer-related Templates
  • Pledge Card/Committment Card Sample that includes more than money and reminds us of our committment to discipleship
  • Why and how to create a newsletter for Seniors

Misc. Church Communications Templates

  • Church Connection Cards
  • Business/Invitation Card Templates
  • Back to Church for Kids in the Fall Templates
  • Church Bulletin Template
  • Volunteer and Encouragement Templates
  • 2-page Senior Adult Print Newsletter Template
  • Misc. Church Templates
FREE Bible Verses and Sayings in both print and social media format at Bible805Images.com
FREE Bible Verses and Sayings in both print and social media format at Bible805Images.com
  • Home
  • ABOUT
  • FREE PRINT TEMPLATES

Copyright © 2026 · Enterprise Pro Theme On Genesis Framework · WordPress · Log in